Accounting Specialist- AP
Port of Bellingham
Company Name: Port of Bellingham
Job Title: Accounting Specialist- AP
Location:
Skills Desired: Ability to perform arithmetic calculations required. Computer skills in data entry, word processing, and spreadsheet applications required.
Open Until: 4/26/2026
Pay Range: 33.43
Hiring Contact Name: Kristina Guba
Phone: 3607157361
Email: kristinag@portofbellingham.com
JOB SUMMARY
The Accounting Specialist – AP contributes to the Port of Bellingham operations as a member of the Finance team and is responsible for Port-wide Accounts Payable processing.
ESSENTIAL FUNCTIONS
1. Receive all incoming purchase orders, review for proper completion and approval. Maintain in logical electronic filing system for subsequent matching with invoice.
2. Receive all incoming invoices and pre-audit including match to purchase order or agree to contract, verify mathematical accuracy, verify account coding and route for appropriate approval.
3. Enter all invoices into web-based accounts payable software. Print data entry postings prior to payment and review amounts and account coding for accuracy.
4. Prepare checks and ACH payments on a weekly basis as required. Maintain check filing system. Void checks as necessary.
5. Prepare extraordinary check listing and voucher certification for auditor's review.
6. Communicate with vendors and staff regarding accounts payable questions.
7. Maintain current federal tax identification on appropriate vendors and prepare year-end 1099 reporting.
8. Maintain adequate supply of check printing paper.
9. Special projects, primarily research and reporting on accounts payable information, as assigned.
10. Provide back up for the front desk.
11. Performs other duties as assigned.
QUALIFICATIONS
Required:
• High School Diploma or GED.
Preferred:
• Associates Degree in accounting, business, or related field.
• Three years of experience in accounting or data entry preferred.
LICENSES REQUIRED
• Valid Washington State driver’s license is required.
SKILLS AND ABILITIES
• Ability to perform arithmetic calculations required.
• Computer skills in data entry, word processing, and spreadsheet applications required.
LEVEL OF AUTHORITY
Position does not supervise others. Position operates with a moderate amount of independence with impacts to Port and Port employees.